Employee Resignation Letter and Types with Sample Format

When finding an opportunity suits well for you or simply want to leave current job then it is important to send out an employee resignation letter which is required to be professionally accepted from your reporting manager or head to ensure that your resignation has been approved and only then you can plan on the transition as required and the documentation if necessary.

How to Write a Employee Resignation Letter

If you want to write a formal and professional employee resignation letter then you need to ensure you have the basics covered in the email which are as follows.

  • Start with a proper greeting and date.
  • Clearly state your intention to resign, mentioning your position and last working day.
  • Express gratitude for the opportunities and experiences you’ve gained.
  • Offer to assist with the transition of your responsibilities.
  • Maintain a professional and courteous tone.
  • Proofread and sign your letter.
Employee Resignation Letter
Employee Resignation Letter

Types of Resignation Letters

As you have now learnt how to write a resignation letter, then you should also understand the types of resignation letters to follow the style to write them and send them out.

  • Standard Resignation Letter: This is a general resignation letter suitable for most situations. It includes a brief expression of gratitude, the announcement of the resignation, and an offer to assist in the transition.
  • Immediate Resignation Letter: If you need to resign immediately without the standard notice period, you can modify the standard template to reflect this urgency.
  • Grateful Resignation Letter: This type focuses more on expressing gratitude for the opportunities and experiences gained during the tenure.
  • Short and Simple Resignation Letter: For situations where you prefer to keep the letter brief and to the point.

Sample Employee Resignation Letter

Below are a few sample employee resignation letters that you can use as reference in order to send out when resigning.

Sample 1 – Long Format

Dear [Manager’s Name],

Please accept this letter as my formal notification of resignation from my position as [Your Position] at [Company Name]. My last day of employment will be [Your Last Day].

I have accepted a position at another company that aligns more closely with my long-term career aspirations. While this decision was not easy, I believe it is the right step for my professional growth.

I am sincerely grateful for the opportunities for growth and development that [Company Name] has provided me during my tenure. I have gained valuable experience and knowledge that will undoubtedly serve me well in my future endeavors.

I am committed to ensuring a smooth handover of my responsibilities. I will work closely with my colleagues to ensure that my projects and tasks are completed seamlessly. Please do not hesitate to reach out if you require any assistance during the transition period.

I wish [Company Name] continued success in its endeavors. I am confident that the company will continue to achieve great things.

Thank you again for the opportunity to contribute to [Company Name]. I have enjoyed my time here and will cherish the memories I have made.


[Your Signature]

[Your Typed Name]

Sample 1 – Short Format

Dear [Manager’s Name],

Please accept this letter as my formal resignation from my position as [Your Position] at [Company Name]. My last day of employment will be [Your Last Day].

I am grateful for the opportunities I have had during my time at [Company Name]. I wish you and the company all the best in the future.


[Your Signature] and [Your Typed Name]

The above two are simple and long form of employee resignation, which is provided for your reference only, apart from this, you may submit the same as simple as you like.

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